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45
T a s k 2. In each question, two of the sentences are appropriate to
use in a letter ordering supplies. Circle the letters of the two sentences.
1. Opening:
a) I have enclosed Purchase Order A-342 for 50,000 hard drives.
b) To confirm our telephone conversation, I am sending Purchase
Order 85-3425 for the following items.
c) Could you send me some chip sets, please?
2. Focus:
a) The items should be shipped to arrive no later than March 15.
b) Are these items in stock?
c) We would appreciate receiving the items as soon as possible,
but no later than April 15.
3. Action:
a) Let us know now much we owe.
b) As we agreed, your invoice will be paid 30 days after delivery
of the chips and drives.
c) Your invoice will be processed upon receipt of the components.
4. Closing:
a) We appreciate your cooperation in filling our order.
b) You’re not the only supplier, so do a good job for us.
c) We look forward to continued good relations with Component
Outsource Ltd.
T a s k 3. When you place an order, you must be very precise.
Give the reader all the information needed to fill the order.
What What items do you want to order?
How How many items are you ordering?
When When do you need the items?
Who Who will receive the order?
Who Who will receive the invoice?
When When will the invoice be paid?
Answer the questions. Use the purchase order and the model fax.
1. What items did Mr. Wu order?
2. How many of each did he order?
3. When does he need the items?
4. Who will receive the shipment of components?
5. Who will receive the invoice for the components?
6. When will the invoice be paid?
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