Менеджеры и менеджмент (Executives and Management). Коломейцева Е.М - 47 стр.

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Paul: Well, on the invitations we're sent out we've said that the presentation itself will start at 11 and go on till
12.30. Pam: So you’re needing the room from about 10 till 2. Would you like us to serve coffee beforehand?
Paul: Yes, yes – and drinks and snacks at the end.
Pam: Better to have buffet lunch?
Paul: No. People who are invited won't be expecting a free lunch; they might think that's overdoing it. They'll
want to get back to their families, as it's Saturday.
Pam: All right, the normal pre-lunch snack buffet will be what you need – that’s basically the same as what you
had last February.
Paul: Oh, that'll be fine.
Pam: OK, well, we'll charge for the room, coffee and snack buffet at the standard rate less 15 %, as we agreed.
And we'll charge for the drinks served on a pro-rata basis.
Paul: Fine, fine, yes.
Pam: What type of... um... equipment, furniture would you like?
Paul: Well, let's have... um... four... no, no... five tables for our display. Er... we'll bring our own stands.
Pam: Right.
Paul: Now, there's an overhead projector and sound system already in the room, I believe? Can you get someone
to check that, you know before we come, so у hat's working?
Pam: Oh, of course, the technician will be with you when you're setting everything up.
Paul: On, well. Pam: Oh, the seats in that room have flap-over desk tops, will that be all right?
Paul: Yes, yes, that's fine, sure.
Pam: You say you’ve sent out the invitations, any idea how many people there'll be? Um... I think you know
there’s... the capacity for the room is about 50, but 40 is ideal.
Paul: Yes, ah.. the problem is that we won't know exactly how many there'll be until shortly before.
Pam: Can you let me know definitely by the Thursday?
Paul: Mm... no. But I'll have a rough idea and we’ll budget for the number I give then. We've sent out a hundred
invitations...
Pam: A hundred?!
Paul: Yes, well, in theory that means that there could be two hundred people.
Pam: Yes, but the room won't...
Paul: But of course... haha... I don’t expect more than about thirty to come.
Pam: But what if they do? This is the only room we have that day – there's a wedding reception in the banqueting
rooms, so we...
Paul: Well, in that case, I suppose we could...
T a s k 5. Discuss the following questionnaire.
1. Meetings are:
a) a pain in the neck;
b) a thrill;
c) something in your life you have to learn to accept.
2. Meetings are:
a) effective means of decision making;
b) a sheer waste of time;
c) never quite to the point.
3. What other more effective means of communication besides meetings can
you think of?
a) circulars/memos;
b) video circulars;
c) pin board;
d) telephone;
e) teleconference.
4. A meeting should last:
a) never more than one hour;
b) about two hours;
c) as long as there is discussion.
5. Participants should:
a) come and go according to their own time schedule;
b) be right on time but leave when they have to;
c) stay from the first to the very last moment .
6. If you have to be late for a meeting or leave it early for some reason, you feel:
a) you're one up for cutting it short;
b) very embarrassed out go ahead regardless;

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