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10
123 Winner's Road
New Employee Town, PA 12345
March 16, 2001
Ernie English
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. English:
The first paragraph of a typical business letter is used to state the main
point of the letter. Begin with a friendly opening; then quickly transition
into the purpose of your letter. Use a couple of sentences to explain the
purpose, but do not go in to detail until the next paragraph.
Beginning with the second paragraph, state the supporting details to
justify your purpose. These may take the form of background
information, statistics or first-hand accounts. A few short paragraphs
within the body of the letter should be enough to support your reasoning.
Finally, in the closing paragraph, briefly restate your purpose and why it
is important. If the purpose of your letter is employment related, consider
ending your letter with your contact information. However, if the
purpose is informational, think about closing with gratitude for the
reader's time.
Sincerely,
Lucy Letter
Figure 1.3. Modified Block Format
Modified Semi-Block Format. In a Modified Semi-Block format
letter, (1) all text is aligned to the left margin, except for the author's
address, date, and closing; and (2) paragraphs are indented. The author's
address, date, and closing are usually indented three inches from the left
margin, but can be set anywhere to the right of the middle of the page, as
long as all three elements are indented to the same position.
Font. Another important factor in the readability of a letter is the font.
The generally accepted font is Times New Roman, size 12, although other
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