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9
123 Winner's Road
New Employee Town, PA 12345
March 16, 2001
Ernie English
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. English:
The first paragraph of a typical business letter is used to state the main
point of the letter. Begin with a friendly opening; then quickly transition
into the purpose of your letter. Use a couple of sentences to explain the
purpose, but do not go in to detail until the next paragraph.
Beginning with the second paragraph, state the supporting details to
justify your purpose. These may take the form of background
information, statistics or first-hand accounts. A few short paragraphs
within the body of the letter should be enough to support your reasoning.
Finally, in the closing paragraph, briefly restate your purpose and why it
is important. If the purpose of your letter is employment related, consider
ending your letter with your contact information. However, if the purpose
is informational, think about closing with gratitude for the reader's time.
Sincerely,
Lucy Letter
Figure 1.2. Block Format
Semi-Block Format
In a Semi-Block format letter, (1) all text is aligned to the left margin,
(2) paragraphs are indented.
Modified Block Format
In a Modified Block format letter, (1) all text is aligned to the left
margin, except for the author's address, date, and closing; and (2) paragraphs
are not indented. The author's address, date, and closing are usually
indented three inches from the left margin, but can be set anywhere to the
right of the middle of the page, as long as all three elements are indented to
the same position (Figure 1.3).
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