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15
UNIT 3
THE STYLE OF OFFICIAL DOCUMENTS
This style is not homogeneous and is represented by four major
substyles. The scheme below (illustrated by sample texts) graphically
shows what variants it consists of:
The Style of Official Documents
Legal Documents Business Documents
Documents of Diplomacy Military Documents
The Style of Official Documents
From Laws of War: General Orders No. 100
INSTRUCTIONS FOR THE
GOVERNMENT OF ARMIES OF THE
UNITED STATES IN THE FIELD
Prepared by Francis Lieber, promulgated by
President Lincoln, 24 April 1863.
SECTION III
Deserters - Prisoners of war - Hostages -
Booty on the battle-field.
Art. 48. Deserters from the American Army,
having entered the service of the enemy,
suffer death if they fall again into the hands of
the United States, whether by capture, or
being delivered up to the American Army;
and if a deserter from the enemy, having
taken service in the Army of the United
States, is captured by the enemy, and pun-
ished by them with death
3 March, 1918:
The Peace Treaty
of Brest-Litovsk
Article I. Germany, Aus-
tria-Hungary, Bulgaria,
and Turkey, for the one
part, and Russia, for the
other part, declare that
the state of war between
them has ceased. They
are resolved to live hence-
forth in peace and amity
with one another.
Article II. The contract-
ing parties will refrain
from any agitation or
propaganda against the
Government and
This is the last will
and testament…
Invoice to:
SMITH & JONES LTD
Quantity Description
1. Cleaning and
p
aintin
g
two rooms
£750
16
Function
stating conditions binding two parties in an
undertaking and reaching agreement between them
Features
• use of words in logical dictionary meaning special
system of cliches, terms, set expressions
• use of terminological nomenclature
• no emotive words retaining their original meaning
• special obligatory forms of address, opening and
concluding
• encoded character of language: use of abbrevia-
tions (M.P.) and conventional symbols ($)
• non-flexible compositional design
• fixed paragraphing
• restricted choice of syntactical patterns
• grammar and punctuation depending on the pattern
(combining several pronouncements into one sen-
tence)
PRACTICE
1. As you can see from the chart above, the communicative function
of any official document is to define the conditions of the rela-
tions between two or more parties. Scan the following text and say
which parties are in question here.
THE CONSTITUTION OF THE UNITED
STATES
We the People of the United States, in Order to form a
more perfect Union, establish Justice, insure domestic Tranquil-
ity, provide for the common defense, promote the general Wel-
fare, and secure the Blessings of Liberty to ourselves and our
Posterity, do ordain and establish this Constitution for the United
States of America.
UNIT 3 Function Features undertaking and reaching agreement between them THE STYLE OF OFFICIAL DOCUMENTS • use of words in logical dictionary meaning special stating conditions binding two parties in an system of cliches, terms, set expressions This style is not homogeneous and is represented by four major • use of terminological nomenclature substyles. The scheme below (illustrated by sample texts) graphically • no emotive words retaining their original meaning shows what variants it consists of: • special obligatory forms of address, opening and The Style of Official Documents concluding • encoded character of language: use of abbrevia- Legal Documents Business Documents tions (M.P.) and conventional symbols ($) Documents of Diplomacy Military Documents • non-flexible compositional design • fixed paragraphing Invoice to: • restricted choice of syntactical patterns SMITH & JONES LTD • grammar and punctuation depending on the pattern This is the last will and testament… (combining several pronouncements into one sen- Quantity Description tence) 3 March, 1918: 1. Cleaning and £750 The Peace Treaty painting two rooms of Brest-Litovsk Article I. Germany, Aus- From Laws of War: General Orders No. 100 PRACTICE tria-Hungary, Bulgaria, INSTRUCTIONS FOR THE and Turkey, for the one GOVERNMENT OF ARMIES OF THE part, and Russia, for the 1. As you can see from the chart above, the communicative function UNITED STATES IN THE FIELD other part, declare that of any official document is to define the conditions of the rela- the state of war between Prepared by Francis Lieber, promulgated by tions between two or more parties. Scan the following text and say them has ceased. They President Lincoln, 24 April 1863. which parties are in question here. are resolved to live hence- SECTION III forth in peace and amity Deserters - Prisoners of war - Hostages - with one another. THE CONSTITUTION OF THE UNITED Booty on the battle-field. Article II. The contract- ing parties will refrain Art. 48. Deserters from the American Army, STATES from any agitation or having entered the service of the enemy, propaganda against the suffer death if they fall again into the hands of We the People of the United States, in Order to form a Government and the United States, whether by capture, or being delivered up to the American Army; more perfect Union, establish Justice, insure domestic Tranquil- The Style of Official Documents and if a deserter from the enemy, having ity, provide for the common defense, promote the general Wel- taken service in the Army of the United fare, and secure the Blessings of Liberty to ourselves and our States, is captured by the enemy, and pun- ished by them with death Posterity, do ordain and establish this Constitution for the United States of America. 15 16
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