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Mr J. Blake: And we have received that order from the Russian
School of Business from Moscow. It also came
with yesterday’s mail.
Mr T. Trade: Fine. I’ve been expecting it. Send them an
acknowledgement and let’s see what we can do for
them.
Exercise 5. Now it is Mr J. Blake’s task to write an
acknowledgement to the Russian School of Business. Help him
do it. The firm’s address is 30 Korablyov Street, Moscow,
107140, Russia.
2C. Notifications, Announcements and
Introductions
Study Section
When sending a notification or announcement the sender’s
intention is to inform the recipient about something. They notify
their partners:
- that the goods are ready for shipment;
- that they have carried out the order;
- that their representative is arriving on 20 May to take part in
the tests, etc.
A letter of announcement will be written when the sender
announces the change of the company's name/ the firm’ address
/the appointment of the branch manager, etc.
If you wanted to introduce your firm you should write the letter
of introduction. They do not characterise, they advertise your
company. The purpose of this kind of the letter is to persuade
the addresser that you are the best in business.
Read the following examples of Notifications and
Announcements.
Sample 1. Notification of readiness
Dear Sirs,
We wish to inform you that the goods you ordered under
contract No. 347/bm are ready for shipment.
Enclosed you will find our pro forma invoice.
We would be very pleased to be of service to you again.
Yours faithfully
Sample 2. Notifying of Mr W. Wallace’s visit to London
Dear Sirs,
We wish to inform you that Mr. W. Wallace will visit you on
the morning of 15 November in your office.
Mr W. Wallace is fully authorized to act in the firm’s name.
We would appreciate a prompt confirmation of this
appointment. If unsuitable, please suggest an alternative date
to us.
Yours faithfully
The above letters start with the phrase “We wish to inform
you that…”. It is quite natural because the purpose of these
letters is to inform. There also may be other optional points:
- some additional information about the main subject of the
letters;
- certain courteous phrases finishing the letter (Sample 1).
It would be appreciated to send a letter of acknowledgement
in reply to the Notification (Sample 1). Sample 2 requires a
letter of confirmation in response.
Sample 3. Announcing new appointments
We are writing to inform you that Mr Karl Yorden has been
appointed Information Technology of our company.
Mr K. Yorden intends to visit Berlin early next month and
discuss business matters with you.
Yours faithfully
Mr J. Blake: And we have received that order from the Russian Dear Sirs,
School of Business from Moscow. It also came We wish to inform you that the goods you ordered under
with yesterday’s mail. contract No. 347/bm are ready for shipment.
Mr T. Trade: Fine. I’ve been expecting it. Send them an Enclosed you will find our pro forma invoice.
acknowledgement and let’s see what we can do for We would be very pleased to be of service to you again.
them. Yours faithfully
Exercise 5. Now it is Mr J. Blake’s task to write an
Sample 2. Notifying of Mr W. Wallace’s visit to London
acknowledgement to the Russian School of Business. Help him
Dear Sirs,
do it. The firm’s address is 30 Korablyov Street, Moscow,
We wish to inform you that Mr. W. Wallace will visit you on
107140, Russia.
the morning of 15 November in your office.
Mr W. Wallace is fully authorized to act in the firm’s name.
2C. Notifications, Announcements and We would appreciate a prompt confirmation of this
Introductions appointment. If unsuitable, please suggest an alternative date
Study Section to us.
When sending a notification or announcement the sender’s Yours faithfully
intention is to inform the recipient about something. They notify
their partners:
- that the goods are ready for shipment; The above letters start with the phrase “We wish to inform
- that they have carried out the order; you that…”. It is quite natural because the purpose of these
- that their representative is arriving on 20 May to take part in letters is to inform. There also may be other optional points:
the tests, etc. - some additional information about the main subject of the
A letter of announcement will be written when the sender letters;
announces the change of the company's name/ the firm’ address - certain courteous phrases finishing the letter (Sample 1).
/the appointment of the branch manager, etc. It would be appreciated to send a letter of acknowledgement
If you wanted to introduce your firm you should write the letter in reply to the Notification (Sample 1). Sample 2 requires a
of introduction. They do not characterise, they advertise your letter of confirmation in response.
company. The purpose of this kind of the letter is to persuade Sample 3. Announcing new appointments
the addresser that you are the best in business. We are writing to inform you that Mr Karl Yorden has been
Read the following examples of Notifications and appointed Information Technology of our company.
Announcements. Mr K. Yorden intends to visit Berlin early next month and
discuss business matters with you.
Sample 1. Notification of readiness Yours faithfully
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