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………………………………………………………………
………………………………………………………………
……………………………………………………………….
Prompts:
1. We shall be pleased to send you in a few days particulars
concerning the quantities of Caviar, the assortment and
the terms of shipment required by us.
2. We regret that through a clerical error our invoice for the
goods shipped by M/V “Leninogorsk” was not
established in our letter to you of the 1 November.
3. We regret to inform you that at present we unable to
obtain appropriate materials as our fabric suppliers have
temporary problems.
Exercise 4. Guided letter writing
Parties
Mr D. Ahmad Mr S. Ray
Export Manager General Manager
Gulf Petroleum Ltd. AND Group
Addresses
P.O. Box 569 Westblaak 37
Alkhobar Rotterdam 3016 KD
Saudi Arabia Netherlands
a) Write Letter a where Mr D. Ahmad sends the message in
which he:
- says that he is writing in connection with his Order
№108/DS for lubricating oil;
- informs the supplier that he needs oil urgently;
- requests prompt shipment of oil; expresses the hope that
Gulf Petroleum Ltd. will be able to comply with his request.
b) Write Letter B from Mr D. Ahmad in which he:
- acknowledges the receipt of Mr S.Ray’s letter;
- says he cannot fill the order at present because he is not
able to arrange a prompt shipment of lubricating oil;
- explains that there is no tanker available within the next
week;
- expresses regret that he is unable to meet his customer’s
request.
Letter writing practice
Exercise 1. Write a formal negative reply to the following
invitation.
Mr William Golding
Chairman of the Board of Directors of Tech Holding requests
the pleasure of Mr Ken Donaldson’s company at a reception on
the occasion of the 50
th
anniversary of Tech Holding at the
Ambassador Hotel on Saturday, the 4
th
of April, at 6 o’clock
p.m.
Exercise 2. Mr K. Lewis, a Chairman of the Board of Directors
thanks Mr B. Patterson for his kind invitation to the opening
ceremony of their new branch in Mexico to be held at the
Imperial Hotel, but regrets that he is unable to attend it due to a
prior engagement. Write the letter declining a formal invitation.
Exercise 3. Write a letter of refusal in reply to an enquiry for
microprocessors. Express delicately the reason for refusal.
Exercise 4. Write a letter of refusal in reply to an enquiry for
your machines Type AB 12. You are sorry that at the present
time the machines are not available for sale. You must ask your
partners to excuse you from sending them a quotation.
……………………………………………………………… - requests prompt shipment of oil; expresses the hope that
……………………………………………………………… Gulf Petroleum Ltd. will be able to comply with his request.
………………………………………………………………. b) Write Letter B from Mr D. Ahmad in which he:
- acknowledges the receipt of Mr S.Ray’s letter;
Prompts: - says he cannot fill the order at present because he is not
1. We shall be pleased to send you in a few days particulars able to arrange a prompt shipment of lubricating oil;
concerning the quantities of Caviar, the assortment and - explains that there is no tanker available within the next
the terms of shipment required by us. week;
2. We regret that through a clerical error our invoice for the - expresses regret that he is unable to meet his customer’s
goods shipped by M/V “Leninogorsk” was not request.
established in our letter to you of the 1 November.
3. We regret to inform you that at present we unable to Letter writing practice
obtain appropriate materials as our fabric suppliers have
temporary problems. Exercise 1. Write a formal negative reply to the following
invitation.
Exercise 4. Guided letter writing Mr William Golding
Parties Chairman of the Board of Directors of Tech Holding requests
the pleasure of Mr Ken Donaldson’s company at a reception on
Mr D. Ahmad Mr S. Ray the occasion of the 50th anniversary of Tech Holding at the
Export Manager General Manager Ambassador Hotel on Saturday, the 4th of April, at 6 o’clock
Gulf Petroleum Ltd. AND Group p.m.
Addresses Exercise 2. Mr K. Lewis, a Chairman of the Board of Directors
P.O. Box 569 Westblaak 37 thanks Mr B. Patterson for his kind invitation to the opening
Alkhobar Rotterdam 3016 KD ceremony of their new branch in Mexico to be held at the
Saudi Arabia Netherlands Imperial Hotel, but regrets that he is unable to attend it due to a
prior engagement. Write the letter declining a formal invitation.
a) Write Letter a where Mr D. Ahmad sends the message in Exercise 3. Write a letter of refusal in reply to an enquiry for
which he: microprocessors. Express delicately the reason for refusal.
- says that he is writing in connection with his Order Exercise 4. Write a letter of refusal in reply to an enquiry for
№108/DS for lubricating oil; your machines Type AB 12. You are sorry that at the present
- informs the supplier that he needs oil urgently; time the machines are not available for sale. You must ask your
partners to excuse you from sending them a quotation.
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