Пособие по переводу английской научно-технической литературы. Орлова Г.Д. - 166 стр.

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subordinates or associates. So the first rule for ensuring the success of a meeting is to

make sure that it is necessary. Once necessity has been established, the manager can

focus his attention on how to organize it so as to best achieve his objectives.

Determining group size: Only those who have a need to be at the meeting should

attend. Group size has a significant influence on the effectiveness of a meeting.

Experiments have shown that as discussion-group size increases, the likelihood of

group consensus decreases. In addition, the discussion leader in a smaller group can

influence decisions more than the leader in a larger group.

Structuring the meeting: The discussion leader should prepare a carefully

conceived written plan for the meeting. He

must be clear in his own mind about the

objectives of the meeting and should list

the specific problems or questions that are

to be considered by participants. Wording

of the problems or questions is important

because this – to a large degree – will determine the structure and, perhaps, even the

success of the meeting. Effective discussion leaders frequently spend several hours

outlining the areas to be discussed.

The following sequence should be followed in preparing a meeting plan: statement

of the problem; statement of the facts; consideration of objectives; examination of

proposals in the light of the facts and objectives; summary of the discussion; and

consideration of means to implement decisions.

Summarizing the discussion is a vital step in the meeting procedure. This should

not be a routine review of all the arguments presented, but a brief summary of the

results of the discussion – a statement of points on which agreement was reached or a

solution found, as well as identification of the issues left undecided because of a lack of

information or unresolved disagreements.